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c) Modifications for computer hardware/software maintenance to add licenses and/or users.

§3.1-109 Contract Increases

(1) A contract’s total expenditure may not increase by more than 30 percent (30%) of the original
contract amount, unless it is demonstrated to be in the best interest of the County and reflective of
good purchasing practices and approved by the County Procurement Officer or designee.

§3.1-110 Multiple Awards

(1) Awards of commodity contracts may be on an individual basis, a group basis, or on a low total bid
basis for the total contract amount, whichever is determined to be in the County’s best interest.

§3.1-111 Incremental Contracting

(1) Contracts shall not be intentionally split to avoid approval by the Board of Supervisors or to bypass
competitive bidding requirements.

§3.1-112 Secondary Awards

(1) Awards may be made to secondary, and, in some cases, third and fourth vendors when there is a
reasonable possibility of supply disruption and having an alternate source is clearly in the County’s
best interest.

a) Primary award will go to the lowest responsive and responsible bidder; secondary award
will go to the second lowest responsive and responsible bidder, etc.
b) For any commodity requirement, the primary contractor will always be contacted first and,
only if that contractor is unable to provide the required commodity within the time required,
will the secondary contractor, etc., be contacted.

§3.1-113 Commodity Substitutions

(1) If a commodity in the contract is temporarily unavailable, upon approval by the County department
administering the contract, the vendor may provide a substitute item, if the item is of equivalent or
better quality and the price is the same or less than the price of the contract item.

§3.1-114 Emergencies

(1) Emergencies are defined as those situations where the welfare of County residents is at stake and/or
immediate purchasing action is required to prevent serious economic or other hardship to the
County. When, due to the nature of the emergency, it is not possible or it is impractical to follow
competitive bidding requirements, these requirements may be waived by the County Procurement
Officer or Deputy Purchasing Agent.

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