Page 47 - CONTRACT POLICY MANUAL

a) Contracts $5,000 to $25,000 Minimum of two solicitations, written or
over the life of the contract oral

b) Contracts above $25,000 over Written solicitation issued on County’s
the life of the contract bidding system

(2) Awards will be made to the lowest responsive and responsible bidder or, in the case of negotiated
procurement, the vendor with the most responsive proposal as determined by the County.

§3.2-107 Public Bid Opening

(1) A public bid opening will be held at a time and place announced in the bid solicitation for
purchases exceeding $100,000.
a) The amount of each bid, together with the name of each bidder, shall be recorded and made
available for public inspection.
b) In cases where bids are submitted and tabulated electronically, bid openings will be
considered public as long as the individual bids are electronically accessible after the bids
close.

§3.2-108 Retroactive Contract Amendments/Changes

(1) In general, retroactive contracts or contract overruns are not permitted, and if they occur they are
invalid unless ratified by the Board of Supervisors, or unless one or more of the following
exemptions applies:

a) Contracts with a total value <$500.
b) Contracts with a total value between $500 and $9,999 that have the approval of the County
Procurement Office & Chief Financial Officer on the form(s) approved and provided by
the County Procurement Office.
c) Contracts with a total value of $10,000 and above shall require approval by the Board of
Supervisors.
d) Modifications for computer hardware/software maintenance to add licenses and/or users.

(2) Retroactive contracts in the following categories shall also be exempt from Board of Supervisors
approval:
a) Contracts governed by separate rules and regulations such as Public Works and Human
Services contracts.
b) Telephone Services Requests and Emergency contracts in any amount.
c) Modifications for computer hardware/software maintenance to add licenses and/or users.

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