Page 50 - CONTRACT POLICY MANUAL

§3.3-102 Board Approval

(1) Approval by the Board of Supervisors is required for all service contracts in accordance with the
guidelines listed below.
a) Contracts Exceeding $100,000 – Approval by the Board of Supervisors is required for all
service contracts where for any year of the contract, the annual value to any one contractor
exceeds $100,000.

b) Multi-Year Contracts Exceeding $500,000 – Approval by the Board of Supervisors is
required for all service contracts where the total contract value exceeds or is anticipated to
exceed $500,000 when future contract years are taken into consideration.
c) Sole Source Service Contracts – Approval by the Board of Supervisors shall be required
for all Sole Source service contracts that exceed a total annual amount of $75,000 or a two
(2) year consecutive term, regardless of dollar amount. Contract may not be intentionally
split to avoid this policy.
i. Renewal of Sole Source Service Contracts - Sole Source Service Contracts that
exceed $75,000 may not be renewed, without approval by the Board of
Supervisors. For additional information and guidelines refer to Section 4.5 – Sole
Source and Proprietary Requests.

§3.3-103 Approval of Non-Standard Contract Terms

(1) Unless Risk Management agrees in writing that the risk to the County is minimal and County
Counsel agrees in writing that the legal risk to the County is minimal, approval by the Board of
Supervisors is required prior to the execution of any contract $100,000 or less that includes non-
standard terms in the following contract provisions:
a) Indemnification;

b) Limitation of Liability;
c) Governing Law; or,
d) Arbitration/Dispute Resolutions

§3.3-104 Contractor Name/Ownership Changes

(1) Board approval is not required for contractor name changes when control of the contracted entity
remains unchanged, or when an assignment of the County contract occurs pursuant to a sale,
merger, or other change in ownership of the contracted entity, and County Counsel determines that
the assignment does not require Board approval.
(2) In all cases where the result of the assignment is that the contracted entity has been released from
further performance under the County contract, Board approval shall be required.

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