Page 54 - CONTRACT POLICY MANUAL

d) The use of the contingency amount is subject to approval requirements established by the
County Procurement Officer.

§3.3-114 Multiple Awards

(1) Awards of service contracts may be broken up by individual service required, groups of related
services required, or low total bid basis, whichever the County determines to be in its own best
interest.

§3.3-115 Incremental Contracting

(1) Contracts shall not be intentionally split to avoid approval by the Board of Supervisors or to bypass
competitive bidding requirements.

§3.3-116 Secondary Awards

(1) Awards may be made to secondary, tertiary, and other non-primary sources when there is a
reasonable possibility that one service contractor will not be able to satisfy all the County’s
requirements, as follows:
a) Primary award will go to the lowest responsive and responsible bidder;

b) Secondary award will go to the second lowest responsive and responsible bidder, etc.
(2) For any contract service requirement, the primary bidder will always be contacted first and, only if
it is unable to provide the required service, will the secondary bidder, etc., be contacted.

§3.3-117 Indemnification

(1) Where appropriate, contractors will indemnify the County from any liability occurring as a result
of their work product or contract performance.

§3.3-118 Insurance

(1) All service contractors performing work on County property will provide the Deputy Purchasing
Agent administering the contract with a certificate of insurance and required endorsements.
(2) The amount of the insurance will be determined by the County’s risk of loss based upon the work
being done.

§3.3-119 Bid and Performance Bond

(1) Where appropriate, the County will require bid and performance bonds to be provided. These bonds
will guarantee that the contractors will enter into a contract and that the contract will be performed
per the contract terms and conditions.

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