Page 58 - CONTRACT POLICY MANUAL

SECTION 3.4

HUMAN SERVICES CONTRACTS

§3.4-101 Definition

(1) Human services contracts include all contracts for services that directly maintain or improve the
social, economic, physical, or mental well-being of persons for whom the County bears such a
responsibility. Included in the definition of Human Services contracts are services provided in
response to or in support of federal, state and/or local service mandates to provide health and human
services to a target population.

§3.4-102 Responsibility

(1) Human services contracts with local, state and/or federal funding shall be solicited and executed in
accordance with the provisions of this Contract Policy Manual. In the event of a contradiction
between county policy and state and/or federal rules and regulations, the state and/or federal rules
and regulations shall take precedence.

(2) The departments responsible for providing human services will also be directly responsible for
human services contracts, including the responsibility for:

a) issuing solicitations;
b) accepting or rejecting proposals;
c) developing and administering the proposal evaluation process;

d) selecting proposal evaluation committee members; and,
e) making the final selection recommendation for contract issuance or forwarding the
recommendation to the Board of Supervisors for final selection.
(3) The procurement/contract administrator staff in these departments will not be required to be
deputized by the County Procurement Officer, but may avail themselves of the training
opportunities provided by the Office of the County Procurement Officer.

§3.4-103 Emergencies

(1) Emergencies are defined as those situations where the welfare or safety of County residents is at
stake and/or immediate purchasing action is required to prevent serious economic or other hardship
to the County. In the event funding source regulations do not exist, Section 3.3-123 of this manual
shall govern.

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