Page 59 - CONTRACT POLICY MANUAL

§3.4-104 Contract Planning and Coordination

(1) At the discretion of department heads, every reasonable effort shall be made to ensure, through
interdepartmental coordination, that services and funding provided by other County departments
are not duplicated.
(2) County departments responsible for human services contracts and their funding should compare
contract inventories at least once annually and share appropriate information which will assist such
coordination efforts.

(3) Interdepartmental contracts may be used if required by funding source regulations or deemed
advisable by the affected County departments.

§3.4-105 Contracts

(1) Contracts will be developed, implemented, and evaluated in accordance with County policy,
applicable law and good business practice.
(2) In the event County policy conflicts with rules and regulations of the funding source, the funding
source rules and regulations shall take precedence over the provisions contained in this Section.
(3) Further, the provisions within Section 3.3 of this manual shall also apply to human services
contracts to the extent they are not inconsistent with the funding source rules and regulations or the
provisions within this Section.

(4) Contracts requiring approval by the Board of Supervisors must be approved as to form by County
Counsel.

§3.4-106 Competitive Bidding

(1) The competitive bid process and selection of vendors will be conducted in accordance with
applicable state and federal regulations and county policy. In the event of a contradiction between
the county policy and state and/or federal regulations, the state and/or federal regulations shall take
precedence.

§3.4-107 Protest Process

(1) Human Services solicitations and contract awards shall follow County protest procedure as set out
in Section 1.3 of this manual unless alternative procedures are approved in writing by County
Procurement Officer.

§3.4-108 Board Approval

(1) The Board of Supervisors must approve all human services contracts in excess of $100,000 per
year, regardless of the contract duration.

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