Page 64 - CONTRACT POLICY MANUAL

SECTION 3.5

UNILATERAL AND HYBRID CONTRACTS

§3.5-101 Unilateral Contract Definition

(1) A unilateral contract is defined as follows:

a) When there are exclusive providers of a necessary service or commodity within a
geographic area and the vendor will not sign the County’s contract, e.g. utility services and
third party courier services; or,

b) When one vendor has the exclusive authority for a necessary service and the vendor will
not sign the County’s contract, e.g. the Department of Justice for fingerprint services.

(2) The following entities are preapproved for unilateral contract:

a) Utility services: electric, gas, water, telephone

b) Third party courier services: UPS, FedEx, DHL, etc.

c) Cable/Satellite TV companies

d) Exclusive franchise trash contracts

e) Department of Justice

f) US Postal Service

g) The Toll Roads/FasTrak

(3) In accordance with the competitive bidding policies stated in this manual, if a service/commodity
can be provided by another vendor, a solicitation should be conducted.

(4) Entities not listed above must be approved by the County Procurement Officer on the forms
approved and provided by the County Procurement Office and approval must be obtained prior to
any services or commodities being provided.

§3.5-102 Hybrid Contract Definition

(1) A hybrid contract is a contract which consists of multiple procurement type purchases. For
example, a contract for the purchase of a commodity and a service is considered a hybrid contract.
The solicitation process will be based on the portion with the greater amount, however, each
situation should be carefully considered and documented.

60