Page 69 - CONTRACT POLICY MANUAL

SECTION 4.1

REQUEST FOR INFORMATION (RFI)

§4.1-101 Definition

(1) A Request For Information (RFI) is used when the government does not presently intend to award
a contract, but needs to obtain price, delivery, other market information, or capabilities for planning
purposes. Responses to requests for information notices are not offers and cannot be accepted by
government to form a binding contract.

§4.1-102 Procedure

(1) When required by the County and determined to be in its best interest, a general RFI may be sent
to vendors and may precede the RFP process. The RFI may be a way of determining appropriate
proposers and is generally in the format of a business letter, clearly and concisely identifying the
needs or services the County desires to obtain. Contents of the RFI Letter should at minimum
contain the following:

a) Description of good or services being requested and, if applicable, target population to be
served;

b) Term of the contract. This includes initial term and options to renew for additional terms, if
applicable;

c) Deadline for submitting requested information;

d) Location where requested information is to be sent/faxed;

e) Amount of available funds, if applicable; and,

f) Anticipated date the RFP will be available, if applicable.

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