Page 89 - CONTRACT POLICY MANUAL

SECTION 4.7

COOPERATIVE PURCHASING

§4.7-101 Definition

(1) The Cooperative Purchasing Program authorizes departments and local government
entities to purchase products and services from contracts awarded by the Office of the
County Procurement Officer.

§4.7-102 Policy

(1) Services and commodities may be acquired through cooperative contracts that can involve
one or more public departments. Such cooperative purchasing may include public
procurement contracts which are made available to or from other local public entities.

§4.7-103 Responsibility

(1) The County Procurement Office is responsible for identifying and executing all cooperative
contracts for use by County departments. The County Procurement Office may authorize
and make use of cooperative contracts, including the pricing, terms and conditions of the
contract of another public department provided that:

a) The initial procurement the County is relying upon is consistent with County
purchasing rules and requirements; and,
b) The vendor holding the contract extends the same pricing, terms and conditions to
the County.

(2) Before deciding whether or not to use the contract of another public department, Deputy
Purchasing Agents will conduct an analysis of the contract to determine that the use of the
contract serves the best interest of the County of Orange and that minimum County
procurement requirements have been followed with respects to competitive bidding.

a) Vendor Selection

i. Contracts $75,000 or less over Minimum of one written quote
the life of the contract

ii. Contract above $75,000 over Multiple quotes are required when
the life of the contract commodities and/or services are
available from multiple cooperative
contract sources.

(3) The County may also allow local schools, cities, and other public entities to take advantage
of contracts the County has competitively bid, although the County shall not be a signer on
these contracts and shall have no legal liability to either the contracting entities or to third
parties as a result of the contracts, including but not limited to:
a) Issuing their own contract purchase documents;

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