Page 90 - CONTRACT POLICY MANUAL

b) Providing for their own acceptance of the pricing, terms & conditions of the
contract;

c) Obtaining required certificates of insurance and bonds; and,
d) Making any payments due to the vendor.

(4) Limitation of Liability – Orange County: The contracting entities shall hold harmless the
County of Orange from all claims, demand actions, or causes of actions of every kind
resulting directly or indirectly, arising out of, or in any way connected with the use of
County issued cooperative contracts.

§4.7-104 Contractor Requirements

(1) The contractor is required to maintain a list of the entities that have used the County’s
cooperative contract. This list shall report dollar volumes and shall be provided to the
Deputy Purchasing Agent upon request.

§4.7-105 No Usage Guarantee

(1) While cooperative departments may use these contracts, the County of Orange makes no
guarantee of usage.

§4.7-106 Board Approval

(1) Individual departments utilizing cooperative contracts to purchase services and
commodities are required to receive Board approval on individual purchases that exceed
the established dollar thresholds for the appropriate contract types as set forth in Section 3
of this manual.

§4.7-107 Term of Cooperative Contract

(1) The duration of a County cooperative contract will depend upon the County’s need,
prevailing market conditions, contract start-up costs, and the County’s best economic
interest.
(2) Term: With respect to non-Board of Supervisors awarded contracts, in no case will a
County cooperative contract exceed five (5) years in duration, unless specifically approved
by the Board of Supervisors.

a) With respect to Board of Supervisors awarded contracts, the initial term of a
service contract shall not exceed three (3) years, unless otherwise approved by the
Board.
i. Contract Renewals: Applicable to all service contracts with a value that
exceeds $100,000 per year.

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