Page 91 - CONTRACT POLICY MANUAL

1. All renewals are subject to Board of Supervisors approval. For
renewals already approved by the Board prior to the fourth year
of a contract, the Deputy Purchasing Agent or Board authorized
designee may execute the renewals of service contract, under the
same scope, pricing, terms and conditions without further Board
of Supervisors action. Contracts renewals for years four and five
must return to the Board for approval, regardless of prior Board
actions.

2. In the event the total service contract amount for all contract years
exceeds $750,000, the Agenda Staff Report (ASR) shall be filed
on the Board’s “Discussion Calendar”.

b) County cooperative contracts issued by the Office of the County Procurement
Officer that are subordinate to non-County cooperative programs may be executed
in accordance with the term of the overriding contract and where appropriate, may
extend beyond five (5) years in duration, without approval by the Board of
Supervisors.

i. Any department subordinate contracts may be extended to the same
duration as the County cooperative contracts that are issued by the Office
of the County Procurement Officer.
c) County cooperative contracts issued by department Deputy Purchasing Agents that
are subordinate to non-County cooperative programs may be executed in
accordance with the term of the overriding contract and may not extend beyond
five (5) years in duration, without approval by the Board of Supervisors.

§4.7-108 Collaborative Purchasing

(1) In accordance with Section 1.1 of this manual, the County Procurement Officer has the
authority to identify and make use of other governmental department cooperative contracts
that would be beneficial for County use.
a) The County Procurement Office may pursue both competitive and negotiated
cooperative contracts executed by the state and/or federal governments;
b) May pursue contracts with other governmental entities in order to obtain cost
savings for the County; and,
c) Shall make available County cooperative contracts to other government entities
and pursue opportunities for collaboration in purchasing.

(2) In the event a cooperative contract identified for use by the County Procurement Office
was awarded by a method other than a competitive bid, the County Procurement Office is
required to seek review from the Office of County Counsel and County Risk Manager
where appropriate, prior to authorizing the use of the contract.

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