Page 97 - CONTRACT POLICY MANUAL

29. Contract: (1) A deliberate verbal or written agreement between two or more competent
persons to perform or not to perform a specific act or acts; also, an agreement. (2) All types
of government agreements, regardless of what they may be called, for the procurement or
disposal of supplies, services or construction.

30. Contract Administration: The management of various facets of contracts to assure that the
contractor’s total performance is in accordance with the contractual commitments and that
the contractor’s obligations to the purchaser are fulfilled.

31. Contract Award: The final signed agreement on the terms and conditions of a contract
between a buyer and seller.

32. Contract Extension: An action to extend a contract termination date upon written mutual
agreement by both parties.

33. Contract Renewal: A renewal clause allows an agreement to continue for a defined period.

34. Cooperative Contract: County cooperative contract promulgated by either the Office of the
County Procurement Officer or a contract issued by a separate County department or other
public entity approved for use by the County Procurement Officer. Departments or other
local public entities may issue individual subordinate contracts against the cooperative
contracts, identifying the services they wish to purchase.

35. Contractor: Any person or firm having a contract with a governmental body.

36. Debarment: A shutting out or exclusion, through due process, for cause, e.g., a bidder from
a list of qualified prospective bidders.

37. Deputy Purchasing Agent: An employee of the County of Orange appointed by a department
head who is trained and certified/deputized under the direction of the County Procurement
Officer to act in the capacity of the County Procurement Officer to procure goods and/or
services for the department.

38. Designated Employees: Those employees of the County of Orange who are required to file
conflict of interest statements because those employees, in the course of their employment
make or participate in the making of decisions which may potentially have a material effect
on the financial interest of the employees.

39. Discount: An allowance or deduction from a normal or list price extended by a seller to a
buyer to make the net price more competitive.

40. Discoveries: The identification of facts or documentations which are not in compliance with
procurement policy or best practice.

41. Discussion Agenda Items: Those agenda items, as identified by the CEO and the Board of
Supervisors, which are placed in the section of the Board of Supervisors agenda for
discussion and individual Board action. All items requiring the Board to select from a slate
or a list of recommendation options, among others, are placed on the Discussion Calendar.

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