Page 98 - CONTRACT POLICY MANUAL

42. Dispute: A difference between a contractor and a jurisdiction over performance or other
elements of a contract calling for appropriate administrative action with the intent of
achieving a remedial result.

43. Electronic Waste (E-Waste): An electronic device powered by electricity or a battery that
has a printed circuit board or video display attached that has reached the end of its useful life
and is being discarded by the user. Examples include: televisions, computers, computer
peripherals and components, hard drives, CD/DVD drives, printers, facsimile machines,
copiers and wireless phones and devices.

44. Emergency: Those situations where the welfare of County residents is at stake and/or
immediate purchasing action is required to prevent serious economic or other hardship to the
County.

45. Equal or Equivalent: A phrase used to indicate the acceptability of products of similar or
superior function.

46. Equipment: Personal property of a durable nature which retains its identity throughout its
useful life.

47. Evaluation Committee: A committee which advises and assists in proposal evaluation and
award of contract, usually employed for high technology procurements and the purchase of
services.

48. Evaluation Criteria: Those criteria set forth in the Request for Proposal (RFP) and used by
the evaluation committee to score and rank proposers who respond to the procurement
solicitation.

49. Express Warranty: Any affirmation of fact or promise made by a seller to a buyer which
relates to the goods and becomes part of the basis of the bargain.

50. Firm Bid: A bid that binds the bidder until a stipulated time of expiration of the bid.

51. Fixed Price Contract: A contract which provides for a firm price under which the contractor
bears the full responsibility for profit or loss.

52. Force Account: Use of internal (County) labor.

53. Formal Advertising: The placement of a notice in a newspaper or other publication according
to legal requirements to inform the public that the government is requesting bids on a specific
purchase it intends to make.

54. Formal Bid Process: The competitive bid process requiring a public bid opening with the
date, time and location set forth in the bid solicitation.

55. Gratuity: A payment, loan, subscription, advance deposit of monies, services or anything of
more than nominal value presented or promised for consideration of a purchasing decision
or recommendation.

56. Guarantee: To warrant, stand behind, or ensure performance or quality, e.g., a supplier in
relation to his product.

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