Page 96 - CONTRACT POLICY MANUAL

14. Bidders List: A list maintained by the county’s bidding system setting out the names and
addresses of suppliers of various services and commodities from whom bids, proposals, and
quotations can be solicited.

15. Brand Name: A name which serves to identify a product of a particular manufacturer; a trade
name.

16. Calendar Day: Every day shown on the calendar, including Saturdays, Sundays and holidays.

17. Capital Asset: A tangible property costing $5,000 or more per unit, including tax, delivery
and installation, with a useful life expectancy exceeding one year.

18. Change Order: See Modification.

19. Closing Date/Time: Refers to the date and time for a bid or proposal closing.

20. Collusion: A secret contract or cooperation between two or more persons to accomplish a
fraudulent, deceitful or unlawful act.

21. Commodities: All supplies and all equipment costing less than $5,000 per item, including
tax and freight, etc., or more than $5,000 but with a useful life of less than one year.

22. Competitive Process: The process by which two or more vendors vie to secure the business
of a purchaser by offering the most favorable terms as to price, quality, delivery, and/or
service.

23. Compliance Monitoring: A process whereby the County Procurement Officer selects and
reviews procurement transactions conducted by departments for the purpose of ensuring that
the County purchasing process is fair and efficient.

24. Confirming Order: A purchase order written and sent to a vendor to verify that an order
which was transmitted orally is authorized.

25. Conflict of Interest: A situation where the personal interests of a contractor, public official
and/or designated employee are/is, or appear to be, at odds with the interests of the
jurisdiction.

26. Consent Agenda Items: Those agenda items, as identified by the CEO and the Board of
Supervisors, which are placed in the section of the Board of Supervisors agenda for approval
as a group of items. Items on the Consent Calendar may be pulled by the Board, County
staff, or a member of the public for discussion and individual Board action.

27. Consultant: A person or firm who provides professional or expert advise and/or
recommendations.

28. Contingency: A Board of Supervisors authorized percentage or specific amount of money
which can be added to the base contract amount to provide for small changes to the contract
without returning to the Board for approval. The percentage granted will not be based on the
total amount of the contract, as it may accumulate in the second and third years, etc., of the
contract, but will be based on the initial contract amount.

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