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f.3.4 Prior to hand over the site shall be cleared of all surplus materials, plant
and equipment, thoroughly cleaned and final inspections carried out a
required by the contract. Where contractually required products shall be
accompanied by any necessary documentation that proves the quality of
the product or that specified requirements have been met during
processing.

f.3.5 The project engineer should ensure that all equipment manuals, as built
drawings, keys and other necessary documentation are available prior to
hand over. Keys should be clearly identified through labels, a schedule or
by being placed in the locks.
f.4 Movement of materials

f.4.1 Produced materials will be forwarded to site store as required.
f.4.2 The materials will be received, inspected by either project engineer or site
storekeeper against supplier delivery documents and al habbai purchase
order.
f.4.3 Site receipt voucher will be prepared and sent to the accounts officer who
shall obtain approval of GM.
f.4.4 In case of materials required are available at store (outside the scope of
this system), then material requisition will be faxed to the storekeeper who
shall arrange to release the material via material issue voucher (MIV).
Material issue voucher will be signed by project engineer, storekeeper
and truck driver. The MIV will be finally send to the accountant.

f.4.5 Site receipt voucher will be used to issue tools to the trade personnel.
Transfer of materials from site to site will be made and recorded in the
attached form dully signed by both sides and approved finally by the GM
before being sent to the accountant.

f. RECORDS

Material issue records are maintained in the form of purchase requisitions and delivery
orders and are maintained by the accounts department the contract duration plus
minimum period of one year.
Delivery records shall be maintained by the project engineer for the contract duration
plus a minimum period of one year.

f. FILING
The master copy of this procedure is filed by the management representative together
with other procedures, under the number QAP 150.
f. ATTACHMENT

 Material transfer form - QAP 150 - 01

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