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QAP 60

Purchasing Control

a. PURPOSE

The purpose of this procedure is to define the type and extent of control to be exercised
over sub-contractors and suppliers and to ensure that purchased products and services
comply with contract requirements, including agreed delivery time.

b. SCOPE OF APPLICATION
This procedure applies to all sub-contractors / suppliers and respective purchases of
products and services that affect the quality of products produced by the company.
c. DEFINITIONS

Purchase documents: Shall mean local purchase order OR sub-contract agreement.

d. CROSS REFERENCE
 Quality Maunal, Clause f.6

 Inspection and Testing – QAP 100
 Control of Non-conforming Product – QAP 130

 Handling, Storage, Packaging, Preservation and Delivery – QAP 150
e. RESPONSIBILITY FOR APPLICATION

General Manager & Purchasing in Charge / Chief Estimator are responsible for the
application of this procedure.

f. PROCESS
f.1 Approved Sub-contractors / Suppliers

f.1.1 An initial of approved sub-contractors / suppliers that affect product quality
has been established based on the previous experience of such
companies performance and ability to meet requirements. This list has
been approved by the GM and details sub-contractor / supplier gradings
which indicate the level and extent of control to be exercised over the
sub- contractor / supplier. Such gradings and controls are detailed in
clause (f.1.7) below. On exceptional cases, purchase order could be placed
with new supplier/sub-contractor with an approval from GM and later
included in the list (ASL) while updating every six month.

f.1.2 Products (materials and services) shall be, where possible, procured from
approved sub-contractors / suppliers as detailed on the approved supplier
list (ASL). However, products may be procured elsewhere provided that
the following is adhered to.
f.1.3 All new sub-contractors / suppliers must be evaluated in some way before
they can be placed on to the ASL. Such evaluation can include; submission
of samples, placing of trials orders, and completion of a questionnaire
issued by the company, proof of a valid International Standard certificate
issued by an accredited certification body, results of an audit performed
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