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f.3.2 Whenever it is a contractual requirement that the customer and / or his
representative be afforded the right to verify purchased product at the
sub-contractors / suppliers premises, the arrangements for such verification
and the method for product release will be specified in the purchase
documents.
f.3.3 Where specified in the contract the customer or his representative shall
be allowed the right to inspect any product procured and used by the
company in fulfilling the contract requirements including those procured
on behalf of sub-contractors / suppliers.

f.4 PURCHASING PROCESS
f.4.1 Material requisition will be raised by the Project Engineer and discussed
during weekly meeting with the GM.
f.4.2 The material requisition form will be highlighted whether the material is
available at main store. In case it is not available, the GM approve the
requisition before being forwarded to the Purchasing Officer.
f.4.3 The Purchasing Officer obtains quotations as necessary, make comparison,
and forward it to the GM for approval.
f.4.4 Purchase order will be prepared by the Purchase Officer, approved by
GM. Copy of the Purchase order will be sent to the supplier and another to
the relevant Project Engineer. Details about receiving materials will be
documented in QAP 150.

f.4.5 Petty cash of Dhs. 1000.00 is maintained by the Projects Engineers. A
purchase that exceeds Dhs. 500.00 will have to be approved by the GM.
g. RECORDS
Records of sub-contractor / supplier performance and the Approved Supplier List
will be maintained by the General Manager / Purchasing Officer for a minimum
period of three years.
h. FILING

The master copy of this procedure shall be filed by the Management
Representative, together with other procedures, under the number QAP 060.
i. ATTACHMENTS

 Approved Supplier List............................................................ QAP 60-01
 Supplier Questionnaire ........................................................... QAP 60-02

 Approved Sub-contractor List .................................................QAP 60-03
 Local Purchase Order ............................................................. QAP 60-04

 Material Requisition ................................................................ QAP 60-05

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