Page 15 - 8025 - Controlling and locating stock Learner Guide.docx

ADVANCED

RISK MA
 third for accounts department,

Completion of the purchase order
See example and follow the steps detailed below:

1. Purchase Order Number: The number assigned to the purchase order. (Used for departmental
record keeping.)
2. Supplier Name and Address: The complete name and address of the individual or company which
supplied the merchandise.

3. Ship To: Receiving address, i.e., UAB Receiving, Hospital Receiving, Maintenance, etc.
4. Deliver To: Name and location of the individual who requested the ordered goods.

5. Date: The date the purchase order was originated.
6. Payment Terms: Payment terms defined by Purchasing Department.

7. Ship Via: Shipping instructions entered by Purchasing Department.

8. F.O.B./prepaid: Shipping terms defined by Purchasing Department, these terms are usually used
only for imports and exports
9. Freight Terms: Freight terms defined by Purchasing Department, usually used only for imports
and exports
10. P. O. Line No: The sequential line number which corresponds with the line on the requisition (i.e.,
the first item would be line 1, the second would be line 2, etc.).

11. Quantity: The quantity of the item being purchased.

12. UOP: Unit of Purchase. The packaging of the item to be purchased (i.e., each, box, package,
dozen, etc.).

13. Unit Price: The unit price of the item ordered.
14. Extended Price: The total of the quantity of the item multiplied by its unit price.

15. Description: The complete description, in detail, of the item ordered.

16. Total: The total amount of all items on the purchase order.
17. For Questions Concerning This Purchase Order, Contact: The buyer's name and telephone
number to contact for questions concerning this purchase order.

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