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*Board of evaluation meeting
Once the papers are received, the COE allots days during the study holidays for BOE
meetings, wherein all members of the faculty and external members gather in the
COE‘s office, scrutinise all papers, and make necessary corrections in terms of both
language and content. The final edited version is returned to the COE. Confidentiality
is maintained all through.

*Picking question-paper
The COE picks any one question paper out of the available three sets on the previous
day and photocopies are made under his supervision.

*Packing of question-paper
It is done in a secure room by select members of the faculty nominated by the
Examination Committee. This is done according to the seating arrangement, under the
COE‘s supervision.

*Question paper bundle
These are delivered to the assigned room five minutes before the second bell for the
examination.

Conduct of examination
 The Deputy Superintendent of Examinations is responsible for the smooth conduct
of the process, ensuring that there is no shortage of examination material, invigilators,
seating space, attenders on floors or support in any room.
 An invigilators‘ list is prepared with invigilation units for all teachers, except for
those who assist in the conduct of the examination such as the Vice Principals and
staff involved in packing and other administrative duties.
 Students stick the bar-code against their number, sign in the invigilator‘s diary and
get their hall tickets countersigned by the invigilator on duty.
 The examination squad visits all three blocks during examination to ensure that the
sanctity of the examination is honoured. The invigilators are informed about handling
malpractices cases and if any are found, they are immediately reported to the COE.
 The Examination Coordinator oversees the seating arrangement, invigilation list,
allotment of room, adequacy of answer script according to student allotment, and
allotment of relief work for invigilators.

∗Post-examination process – attendance capture, OMR based exam result, auto
processing, generic result processing and certification
 After each examination, the answer scripts are centrally collected and arranged
subject-wise and class-wise. After entry in log books, they are stored in respective
cupboards and in designated pigeon-holes. Invigilator diaries are collected and bound
for safe keeping.
 Valuation is done centrally in the COE‘s office.
 Teachers often begin their evaluation immediately after the examination if they are
free, as papers get arranged within a few minutes. The HOD usually calls for a quick
meeting to review the question paper, and suggests the use of the scheme of valuation
for the paper. Teachers are allotted a specific number of scripts for valuation. Review
and retotaling are arranged to ensure that valuation has been fair, and mistakes in
totaling are avoided.

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