Page 225 - Office Practice and Accounting 10

The following transaction is given for example:
Section Officer Amar Sharma did not clear the advance amount of Rs 2000 for his
official tour to Biratnagar till the end of fiscal year. The advance is closed by passing
the journal voucher of artificial clearance.
Government of Nepal
…………………Office/Department/Ministry
AGF No. 10 J.V.No.: .........
Code Particulars L.F. B.H. Debit Credit
No. No. (Rs.) (Rs.)
Dr. BE Travelling Expenses 22612 2,000
Cr. Section Officer Amar Sharma 2,000
Travelling Expenses Advance Cleared
artificially
(Being travelling expenses advance of
Amar Sharma cleared artificially)
Total 2,000 2,000
Receipt No. : ........... Cheque No. : ...........
Received Amount : ........... Cheque amount : ...........
Submitted by : ........... Approved by : ...........
Position : ........... Position : ...........
Date : ........... Date : ...........

Annual closing of budget
For annual closing of budget release and budget expenditure a reverse entry to the
original entry is passed. These accounts are closed at the end of fiscal year. For this,
total budget expenditure should be matched with the total budget release amount.
Journal voucher is prepared in following way in case annual closing.

Government of Nepal
…………………Office/Department/Ministry
AGF No. 10 J.V.No.: .........
Code B.H. Debit Credit
No. Particulars L.F. No. (Rs.) (Rs.)
Dr. Budget release
Cr. Budget Head
Cr. NR Bank (Unspent amount-
Freeze)
(Being release and budget
expenditure are closed.)
Total
Receipt No. : ........... Cheque No. : ...........
Received Amount : ........... Cheque amount : ...........
Submitted by : ........... Approved by : ...........
Position : ........... Position : ...........
Date : ........... Date : ...........

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