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organization structure must have the following characteristics imbibed in it:
i. It must reflect objectives and plans.
ii. It must be bounded with trained people.
The process of organization has to be applied to every department of the enterprise,
including the office.

Steps in organization

A logical method must be applied to the process of organization. In order to do this,
following steps in organization must be taken:

1. Establishment of enterprises objectives.
2. Formulation of derivative objects, policies and plans.
3. Determination of activities necessary to accomplish these goals, policies and
plans.
4. Enumeration and classification of these activities.

5. Grouping these activities in the light of human and material resources available
and the best way of using them.

6. Delegating to the head of each group the authority necessary to perform the
activities.

7. Typing these groupings together horizontally and vertically, through authority
relationships and information systems

Office Personnel

Meaning and definition
Office personnel are all the employees working in an office. This includes employees
working at top level (Strategic level), middle level (Tactical level) and bottom level
(Operating level). Office personnel which is also known as human resource, plays a
key role for the successful operation of business. Every organization is established
having some definite objectives. To fulfill the objectives, various activities are carried
out. Staff having different skill, knowledge, experience and qualification are required
to meet the goal and objectives set in organizations.

Private as well as government office appoints office personnel as per the nature and
demand of job. In Nepal, government office employees are known as civil servants.
These civil servants are classified into different levels like Secretary, Joint Secretary,
Under Secretary, Section Officer, Nayabsubba, Kharidar, Mukhiya, Peon, etc. The jobs
to be performed by these employees are clearly defined. Private offices have their
own rules, regulations and procedures to regulate the personnel system which may
vary according to nature, scope and volume of the office.

GREEN – Office Practice and Accounting 9 9