Page 20 - Office Practice and Accounting -9

is required for a given job. Job description defines the minimum qualification
needed for the job. Unqualified person can not handle his jobs properly. In
government offices of Nepal, a Kharidar should have SEE, Nayab Subba should
have Intermediate level degree and Bachelor level degree for section officer.
Private offices also have the rule for minimum qualification required as per the job
specification.

ii. Experience: Experience is an important qualification to perform any kind of job. It is
the process of gaining additional knowledge and ability through constant practice
on a particular job. It makes the person perfect in his job. So, an experienced office
assistant can perform his/her jobs in better way.

iii. Knowledge of rules and regulations: Every office has own rules and regulations
which completely or partially may differ with others. An assistant should have
knowledge of rules and regulations of the office. He should also be familiar
with the current laws and legal formation of the country. Knowledge of rule and
regulation helps office assistant to avoid mistakes and errors.

iv. Training: Academic qualification can be linked with practical knowledge through
training. Training is an act of making the person capable of doing the work in
a systematic manner. It sharpens caliber of staff and develops confidence for
performing the assigned job more efficiently. So training is essential to be a
qualified office assistant. Trained office assistant in related job adds value to the
job.

v. Knowledge of local and foreign language: It is an extra qualification of office
assistant. Knowledge of local and foreign language helps to deal with the respective
problem in better way. It is not possible to know all the languages but if local and a
common foreign language is known, it will be assess for office assistant and office
both.

vi. Knowledge of accounting: Accounting is concerned with recording financial
transactions of office. An office assistant should have knowledge of accounting.
Sometimes, he should keep the record of petty expenses incurred in the office. So,
he should have the knowledge of financial rules and regulations as well as the
principles of accounting.

vii. Knowledge of office system and procedure: Office procedures are clearly defined
practices that everyone who works in an office follows. It sets the standard for
how a staff works together in the office. It is often a set of rules or polices guiding
the operations of an office. An assistant should be familiar with the office system
and way of performing jobs. Knowledge of office system and procedure helps
office assistant to handle the day to day office activities properly.

16 GREEN – Office Practice and Accounting 9