Page 21 - E-Mag _ Catatan Mag v2

national archive

prepared by Zahid

3.The record management for archive is The guidance is also based on

government policy that requires public offices to capture and maintain

complete and proper records of their programs and activities in order to

satisfy business and accountability needs. In this connection, records

must be accurate, reliable and authentic so that they can support daily

business activities, serve as evidence of decisions and activities and

provide for the accountability of government administration. To meet the

recordkeeping needs, the following basic measures are recommended

for records generated in the structured environment:

ɼ Maintain written policies and procedures which define the records and

related metadata, the ways in which they must be managed and the

operations for development, maintenance and use of such records, their

application systems and the recordkeeping system.

ɼ Provide sufficient training and support to staff to help ensure that the

above policies and procedures are understood and implemented.

ɼ Build recordkeeping requirements into the application systems to

make sure that records are captured and maintained in a recordkeeping

system.