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Some Tips to Help You Write a Response Letter
• Be simple and straightforward. There is no need to be flowery with your words.
Answer your recipient’s questions within the first few sentences of your letter. The
recipient is the receiver of your response letter.

• Provide complete and reliable information. Check all your information before
sending the letter. Make sure these are correct. Do not forget to answer all the
questions.
• Write a response as soon as you receive a letter. Do not let the sender wait for
a few days or weeks. Making them wait long shows that you are ignoring your
responsibilities to other people.

TRY THIS!

Read Mary Anne’s e-mail below. Then on a separate sheet of paper, write her
a response letter. You may read over Nina’s response letter to Matthew and the
tips mentioned above for this activity.

Dear friend,

I am sorry to bother you, but I really need your advice. Do you remember the
kitten your grandmother gave us last year? Well, he refuses to eat anything that
I give him. I just want to know what his diet was when he was still staying with
your family. And if he did not have any appetite, what would you usually do?

Thank you for taking the time to read my e-mail. I’ll keep you posted on his
condition.

Love lots,

Reply Reply all Forward

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