Page 25 - Interactive report Ar Site Practice

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APPLY THE DOCUMENTATIONS

1. Bidding documents
Bidding document are not legally binding, but they do give contractors a chance to assert their intentions and
expectations early on in the process. Expectations, conditions, and terms pre established in the bidding
documents can influence how the final construction agreement is written, how weather and environmental
factors are handled during the process of construction, and how subcontractors are hired. Keeping track of all
bidding documents can help ensure all parties stay true to the initially agreed upon conditions.

2. Architectural Drawings
You should also include in all documentation the drawings associated with the project. Drawings are a visual
representation of the agreed upon final design, something tangible for contractor and customer to agree upon
before the project begins. Beyond keeping records of the general design of the project, you should maintain
records that also describe the scope, extent, and aesthetics of the project to be completed.

3. Specifications
The specifications of a commercial construction contract detail the technical requirements of a particular
project. This is the initial agreement of the specifics of the project, and any changes later will be handled under
the Scope of Work section. The specs section should include:
• Common standards and best practice
• Material requirements and acceptable material deviations
• Testing and certifications required for project completion
• Techniques and equipment expected to be used

4. Bill of Quantities
The Bill of Quantities includes documentation of all materials and tools needed for completion of the project.
This can include an itemized list of tools, labor, material, and miscellaneous parts as well as pricing for every
item. This document helps contractors properly estimate the cost of the project and offer an accurate initial
bid. This document also helps customers see a visual representation of where their money is going.

5. Schedule
A construction schedule will help keep the completion of the project on track and help manage timeline
expectations right from the start. Construction schedules can include options to change or alter the schedule
at a later date, as some commercial construction projects are delayed due to permit or licensing delays. The
schedule can also address what should be done in the event that the proper materials cannot be obtained in
time. The schedule should include a list of necessary components for completing the project, their relative
start times, their relationship to other projects, and when each project should be completed by. The schedule
can also be where licensing and building permit certifications are scheduled

6. Construction Contract Agreement
The construction contract agreement is the principal agreement between the parties involved in a project. This
is an essential document and should include a detailed description of the project, the contract price, and how
payments will be made. It also covers the scope of the project and scheduling. Additionally, the initial contract
agreement should include state specific information such as contract laws, liens, and insurance requirements,
and a list of responsibilities and conditions both parties must follow when processing claims and resolving
disputes.