Page 16 - Executive Director
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8002 - Bad Debt Write-Off’s
Result Statement: To eliminate the amount of past due money owed past 115 days. Write
offs will minimally affect monthly VSD numbers and overall result is a
well-managed accounts receivable that is at industry standard or below.
Primary Responsible Position: Executive Director
Why: To reduce the amount of accounts receivable past due that are no
longer able to be collected. Severely old Debit will no longer be a
factor. Bad debt accounts are now written off quickly.
th
When: By the 10 of each month.
What to Do: Account Write Off in AVIMARK
1. Pull up Accounts Receivable report in Avimark:
a. Work With -> Report Statements -> Select A/R Summary Tab ->
Select Inactive Clients -> Deselect Credit Balances -> Print
2. Go through list and select only the accounts past 120 days. At the
first of each month, a total of $1000-1500 will be written off due to
bad debt, not able to collect anymore. Choose accounts that equally
the total amount allocated to write off then proceed with steps 3-6
below
3. Go into Patient Account – Medical History – New
a. Type in Code SVCCHG – Type in Total of Service charge
accrued up to day of Write Off
b. Make sure amount is Negative
c. Type in Code BADDEBT – Type in Remaining Balance total
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