Page 90 - Budget Book FY2020-2021

General Fund
City Secretary

www.mcallen.net/departments/secretary

Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
To fulfill Charter and Expenditure Detail: 18-19 19-20 19-20 20-21
State requirements Personnel Services
including serving as Salaries and Wages $ 367,133 $ 413,516 $ 413,516 $ 428,176
Custodian of City's Employee Benefits 96,295 112,946 112,946 125,320
Official Records, Supplies 4,752 4,500 4,500 5,000

engrossing all Other Services and Charges 21,848 20,666 20,666 24,666

ordinances, Chief Maintenance 21,536 22,658 22,658 22,658
Election Officer and to
serve as a resource of Operations Subtotal 511,563 574,286 574,286 605,820

information for the
public in the most cost Capital Outlay 266 - - -
effective and efficient Total Expenditures $ 511,829 $ 574,286 $ 574,286 $ 605,820
manner while PERSONNEL
maintaining a high Exempt 2 2 2 2
regard for integrity, Non-Exempt 7 8 8 8
neutrality and Part-Time - - - -
impartiality. Total Positions Authorized 9 10 10 10
MAJOR FY 20-21 GOALS
1.) Continue Civic Clerk Agenda Trainings.
Contact Us: 2.) Conduct the 2021 General City Election and Possible Run Off while working to increase voter awareness.
Perla Lara 3.) Stratigically educate and align staff, technology and processes to meet Records Management specific goals.
City Secretary 4.) Continue to improve the Open Records Division by improving trainings, delivery and expediting requests and
1300 Houston Avenue promote the credit card payments option.
McAllen, TX 78501 5.) Continue to work with Police Department and look at GOV QA Portal Options.
(956) 681-1020
6.) Continue to attend Open Government Trainings to comply with the Public Information Act.

Description: Performance Measures
The City Secretary's Actual Goal Estimated Goal
Office operations FY 18-19 FY 19-20 FY 19-20 FY 20-21
provides for efficiency Inputs:
in carrying out an array
of tasks. Standard Full time employees 9 10 10 10
operations include Department expenditures $ 511,829 $ 574,286 $ 574,286 $ 605,820
processing Public Outputs:
Information Requests, Minutes prepared 60 60 61 60
applications for
Alcoholic Beverage Ordinances published, codified, scanned
Permits, Parades and and indexed 90 90 90 90
Processions, Mass Resolutions processed 75 90 90 90
Gatherings, preparation City commission meetings attended including
of agenda packets,
meeting preparation, workshops and special meetings 65 60 61 60
coordination of Electronic agendas packaged 65 65 65 65
ceremonial events, Public notices posted per month 9 4 4 4
ensuring compliance Permits issued (mass gathering, parade,
with State and Federal TABC, itinerant vendors) 190 100 117 100

Law relating to meeting
deadlines for posting Requests for information received/processed 2,000 2,300 2,400 2,400
and publication of Effectiveness Measures:
notice requirements Council satisfaction on minutes 100% 100% 100% 100%
and conduct of Customer satisfaction 100% 100% 100% 100%
elections.
% information requests satisfied 100% 100% 100% 100%
Minutes prepared within 2-weeks (where the
measurement unit is a set) 4 4 4 4
Resolutions processed within 2-weeks 4 4 4 4
Ordinances processed within 2-weeks 4 4 4 4
Department expenditures per capita $ 3.43 $ 3.78 $ 3.79 $ 3.95

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