Page 122 - Smith College Student Handbook 16-17

2. The chair of the House Presidents' Association shall attend senate meetings as a voting member
of the senate.
3. In the event that a representative from a cabinet organization is unable to fulfill their duties as a
senator, a replacement may be elected through their respective organization.
e. The vice chair of chartering of the Organization Resources Committee as a non-voting member [see Article
V]
f. Non-voting members;
1. All members of the association shall be non-voting members of the senate. All are encouraged to
attend senate meetings and/or confer with their respective senators.
2. The following individuals are encouraged to attend senate meetings on a regular basis:
. Representatives of chartered organizations;
a. Coordinator of house events;
b. Head(s) of Student Academic Advisers;
c. Representatives from Unity House.

SECTION 2. DUTIES AND POWERS
A. The senate shall meet weekly and be open to all students.
B. The senate shall enact legislation within the framework of the Grant of Powers. All pieces of legislation must be made public to the
senators and their constituents at least one week before the vote is conducted.
C. It shall consider suggestions referred to it by the cabinet, by any senate member or any committee of the senate, or by any member
of the association.
D. It shall elect committees (ad hoc or permanent) for purposes of investigating suggestions or recommendations presented to it by
any member of the association. These committees shall report to the senate at the discretion of the chair on the results of their
investigations or activities and shall submit written reports as requested.
E. The Senate has the power to endorse and create resolutions to be passed on to the appropriate administrators. These resolutions
will be passed through a two-thirds majority of the Senate and must have the endorsement of at least one member of the SGA
Cabinet.
F. All voting members shall sit on all-college, standing, and ad hoc committees. Senators and members of the association shall fill
committee positions.
G. The senate shall inform students about the activities of the SGA through its members and affiliates.
H. Any organization that desires to receive support from the student activities fee (SAF) must be approved by the senate. Any
organization whose charter has been accepted by a two-thirds majority of the senate shall be considered chartered.
I. The senate shall review and approve the budget proposed by the ORC before the SAF is submitted to the SGA for approval.
J. The cabinet and senate shall confer together as needed to keep each other informed of their respective activities. They may ask any
student group to meet with them to report its activities.

SECTION 3. MEETINGS

A. All senate meetings shall be open to all members of the association. Minutes shall be posted online on the SGA website.
B. All senate meetings shall reserve time for any member(s) of the association to voice any concerns or announcements.
C. All senate committees have the right to report their activities to senate at any senate meeting.
D. All people or groups requesting to be placed on the agenda must request time during Open Forum or have a Senator request time
for said group or individual.
E. The senate shall meet once a week.
F. Quorum must be met in order to vote on any issue at a senate meeting. Quorum shall consist of two-thirds of the voting members
of the senate.
G. Attendance at senate meetings shall be mandatory for all senators. Senators may miss up to two meetings per semester provided
that they have been granted approval to be excused by the chair of the senate. After two unexcused absences in a given semester,
the senator shall be replaced through an appointment process through senate. Such an election is subject to approval by the
Committee on Elections and Appointments. Excused absences are to be decided at the discretion of the chair of the senate.
Emergency situations will be decided on a case-by-case basis.
H. Senate shall vote on any items to add to the following week's agenda before the current meeting ends.

Article III. House Presidents’ Association

SECTION 1. MEMBERS

The House Presidents' Association shall consist of;

A. The chair;
1. The student shall be elected from among the membership of the House Presidents' Association in the fall.
2. The student shall serve for one year. The student may run for and be elected to the office for no more than two terms.

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