Page 127 - Smith College Student Handbook 16-17

A. Guidelines
1. Any chartered student organization may apply for funding from the ORC Funding Pool with the exception of
Department of Music Organizations and Club Sports as determined by the committee. The funding pool will also be
utilized in the event that an organization appeals the ORC allocation and is awarded more funding from the appeals
board.
2. Events funded may include on-campus or off-campus events, including 5-College lectures and events to which student
organizations may want to contribute. Monies allocated shall not be utilized as capital for fundraising efforts on the part
of organizations.
3. Funding shall be distributed as consistently as possible amongst the organizations that apply.
4. Organizations not eligible for SAF support include:
a. Organizations not consistent with the Smith College Rights Policy on Academic Freedom, the Social Code of
Conduct, the Smith College Academic Honor Code, and state, federal, or local laws.
b. Organizations not chartered by the SGA.
c. Organizations that do not adhere to the mission(s) or purpose(s) stated in their charters
d. Organizations not recognized for the current budgeting semester with the Office of Student Engagement
B. Procedures
1. The Chair shall make available the following documents at treasurer trainings in the fall and spring:
a. ORC Funding Policies
b. Weekly deadline for budget
2. Each organization will be assigned an ORC Liaison. The liaison will contact the organization and will help the
organization check over its budget for any upcoming events.
3. The ORC will vote upon the allocations and will inform the organization of their decisions.
4. Unused allocated funds from the fall will roll into the ORC Discretionary account at the end of the fall semester. Half
of the organizations’ unused funds will roll into the SGA Undesignated Reserve account and half into the ORC
Discretionary account on June 30. Newly allocated monies will be available on July 1 for the fall, the first day of classes
in the spring.
5. Fundraising money will remain with the organization as long as these funds are not needed to cover organization debt.
C. Zero-Year Organization Funding
1. Guidelines
a. A zero-year organization shall be any organization that has not been chartered for two semesters, including
the semester they were chartered in and the following semester.
b. Organizations must have their charter passed and the Organization Recognition Form turned in to the Office
of Student Engagement prior to applying to the fund.
c. An organization need not apply for funding for a specific event, but may apply for general programming
funding.
d. The maximum amount that an organization may be allocated is $200 a semester.
2. Procedure
a. Organizations must apply for these funds through the SGA Universal Funding Application through the
Smith Social Network.
b. The ORC will review the application, reach a decision, and inform the organization of that decision in a
timely manner.
c. The Vice-Chair of Chartering will work with the Chair and the Director of the Office of Student
Engagement to ensure that an account is set up at the college in the name of the organization.
D. Reallocations
1. Any funded organization that decides to use funds allocated for a different purpose than originally stated must inform
the ORC and receive approval from the Chair.
2. Funds may only be reallocated to something that was asked for in the original budget and must be in line with the
funding policies.
3. Requests for reallocating funds to a new event must be approved by the ORC, although they need not submit a new
budget.
E. Audits
1. The ORC may request to audit any organization at any given time by notifying them and the Office of Student
Engagement via email.
2. The ORC shall not exhibit bias when auditing organizations.
F. Matching Program
1. Guidelines
a. The matching program allows organizations with significant debt to work with the ORC to have ½ of their
debt covered, up to $4000, by matching funds raised by the organization.
2. Procedure
a. Organizations must register for the matching program at any point during the academic year by submitting a
matching program application through the social network:
i. The reason for their debt
ii. Their plan for paying it down and anticipated timeline
iii. How they will be financially accountable in the future to ensure that this does not happen again.
b. Organizations will hear from the Chair regarding their acceptance into the program
c. Once the organization has raised their 50% of the debt, they must contact the ORC Chair to have the
remaining 50% transferred to their budget.

127