Page 126 - Smith College Student Handbook 16-17

a. The ORC shall meet once a week a review all budgets submitted before the weekly deadline of Monday at
5pm.
b. The ORC is responsible for enforcing all rules and guidelines regarding budgeting and funding procedures.
c. The ORC shall be responsible for the elimination of bias within its members and the equitable allocation of
funding across organizations and individuals, without regard to political bent or personal interactions.
d. The ORC, with the approval of the Senate and the SGA Cabinet, reserves the right to revoke funding for the
following academic year for any organization that does not comply with the provisions of its charter, with the
ORC funding policies, or with the rules of compliance set forth by the ORC in special circumstances.
e. The ORC shall have the responsibility of reaching a two-thirds quorum of the voting members of the
committee at the occasion of any funding application.

SECTION 3. CHARTERING

A. Guidelines
1. Organizations not consistent with the Smith College Rights Policy on Academic Freedom, the Social Code of Conduct,
the Smith College Academic Honor Code, and state, federal, or local laws are not eligible for chartering.
2. In order to retain active standing, chartered organizations must submit an Organization Recognition Form through the
Smith Social Network each year, attend the Transition Conference and sign the Five College Student Organization
Participation Waiver which includes the Hazing Statute.
3. Active, recognized and chartered organizations are entitled to:
a. Go through the budgeting process and receive an allocation from the SAF.
b. Use of SGA Vans
c. A number of free copies from the Resource Room as determined by the SGA administrator.
d. Apply for storage space in the Resource Room.
e. A Smith College email account for the organization.
f. Space on the Smith Social Network.
g. Reserve space on campus.
h. Use of the Smith College name and logo.
i. Only active, chartered organization shall be considered for funding through the ORC.
4. Prior to submitting a new charter to the ORC, students will meet with the vice chair of chartering to review the
chartering process and obtain copies of sample charters.
5. The organization will draft a charter or amend an existing charter and submit it to the vice-chair for
chartering. Amendments to existing charters must comply with the Method to Amend article in the organization’s
existing charter.
6. The ORC will review the charter, checking for proper grammar and spelling, consistent language, punctuation, and
syntax.
7. The ORC will check that the charter contains the following sections:
a. Name
b. Purpose
c. Goals (optional)
d. Membership
e. Officers and Duties
f. Election Procedure
g. Organization Advisor (optional)
h. Sources of funding
i. Method to Amend
j. Method to Impeach Officers
8. The ORC will check that the charter is consistent with the Smith College Rights Policy on Academic Freedom, the
Social Code of Conduct, the Smith College Academic Honor Code, and state, federal and local laws.
9. The ORC will write recommendations for the charter, and the Vice-Chair of Chartering will meet with the organization
to review these recommendations in a timely manner.
10. The ORC will send the charter to the SGA Senate Rule Committee with the approval of the Vice-Chair of
Chartering. The Rules Committee will also review the charter and approve.
11. Rules Committee will forward the approved charter to Senate who will have two weeks to review the charter: one week
to conduct a charter presentation and one week to vote on the charter.
12. A two-thirds majority vote of the SGA Senate is required to approve a charter or amendments thereto. The
organization’s members have the ultimate decision in the content of their charter. It is not the duty of the ORC or the
Senate to interfere with the wishes of the organization, so long as those wishes are consistent with ORC, SGA, and
Smith College policies.
13. A new charter or amendments to an existing charter will go into effect directly after approval by the Senate.
14. New organizations must be in touch with the Office of Student Engagement to get their organization recognized as
soon as possible.

SECTION 4: ORC Fund

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