Page 125 - Smith College Student Handbook 16-17

8. The student shall serve as a resource for individuals desiring assistance in developing a chartered organization.
9. The student shall act as an advocate for all student organizations who bring a charter before the Senate.
10. The student shall be responsible for providing information on the status of each organization’s charter to each member
of the committee.
11. The student shall be a voting member of the committee.
12. The student shall also serve as a liaison for any organization throughout the chartering process.
13. The student shall assist the ORC Chair in the training of the new ORC.
14. The student shall have served on the committee for no less than one semester prior to assuming office.
15. In the event that the office of vice chair of chartering is vacated, it shall be filled, for the remainder of the term, by a
member of the committee who shall be self-nominated and elected by a simple majority of the committee.
C. Six members-at-large;
1. Two members of the association at large shall be elected through the senate. Both shall be elected for a term of one
year.
2. Four members of the association at large shall be appointed by the Elections and Appointments Committee in the
spring. They shall be elected for a term of one year.
3. They shall serve as organization liaisons.
a. The liaison will meet with their as needed and will be their resource and advocate on the committee.
4. They shall serve as voting members of the committee but shall not vote on any issue pertaining to an organization with
which they are affiliated or the liaison of.
5. They shall attend all meetings called by the Chair, and are eligible for impeachment after two unexcused absences.
6. In the event that a position of member-at-large is vacated, it shall be filled from the body of which the member was
from
D. A Representative from Cabinet;
1. The student shall attend all meetings of the committee
2. The student shall be a voting member of the committee at these meetings.
E. The SGA President shall serve as a non-voting member.

SECTION 2. DUTIES AND POWERS

A. To serve as a primary resource for chartered student organizations, individuals, and the SGA on subjects including, but not limited
to, financial matters and event planning.
B. To assist individuals in their chartering process or in finding other resources available related to their goals.
C. To provide a liaison to whom chartered organizations can direct their questions regarding SGA policy and procedures.
D. To have responsibility for all financial matters under the jurisdiction of the senate.
1. To allocate monies to chartered student organizations requesting funds in their charters.
2. To advise organizations' treasurers throughout the year.
3. To allocate the monies from the three (3) funds as efficiently as possible.
E. To Present the Student Activities Fee
1. The ORC, in conjunction with the director of the office of student engagement, shall be responsible for determining the
increase of the SAF, based on the rate of inflation, new line items added to the core of the budget, requests from the
SGA Cabinet, and the results of the budgeting process earlier that year.
2. The ORC shall be responsible for educating Senate on the nature of the SAF, giving reasons for the increase, and
assisting in the publicity campaign to educate the association at large.
3. Senate must approve the SAF by a two-thirds majority. Final passage of the SAF is contingent upon a vote by a
majority (50%+1) of the students who vote in a special election held in the fall semester before the Holiday Break.
4. Should the student body not approve the budget, it will be returned to the ORC for revision. The Vice-President of the
SGA and the SGA Treasurer reserve the right to decide further action. Students wishing to express a position
concerning the entire budget may do so by circulating a petition to be presented to the SGA Treasurer. This may only
be done on occasions when the budget does not pass.
5. The Senate must approve of all funding policies used by the ORC by a simple majority vote.
F. Appeals
1. Any organization wishing to appeal the decision of the ORC must submit a request in writing within five days of
notification of the decision.
2. Grounds for appeal include extreme bias on the part of the ORC or violation of procedure. Appeals shall not be filed
based solely on a disagreement with the decision of the ORC. The SGA President shall grant appeals.
3. An appeals board shall convene to reexamine the decision. The appeals board shall consist of the SGA Vice-President,
the ORC Chair, and three of the five Class Presidents, to be appointed by the SGA President.
4. Any additional monies awarded to organizations in the appeals process shall not decrease the allocation of any other
organization. The Director of the Office of Student Engagement shall advise the appeals board.
5. Rights and responsibilities of organizations or those submitting a budget for a specific event to the ORC include:
a. Submitting a budget proposal to the ORC with ample time for the ORC to review the budget prior to the
event
b. Organizations and individuals should be aware that they may be asked by the committee to fundraise a
certain amount of their budget.
6. Rights and responsibilities of the ORC

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