Page 140 - AIS access_chang_ingraham

138 CHAPTER 6 HUMAN RESOURCE BUSINESS PROCESS

• Employee No 1010
88 hours Regular Time
0.1 hours Overtime
• Employee No 1011
88 hours Regular Time
ohours Overtime
• .Employee No 1012
88 hours Regular Time
0.4 hours Overtime

The Gross Pay Query

Since the database has now been populated with employee, payroll, and hours worked data,
we can now calculate the payroll. Arriving at net pay is a complex, multistep process and
requires the use of queries. We begin with the calculation of gross pay. The calculation for
salaried employees and hourly employees is slightly different. Therefore, we need to perform
two different queries for gross pay and then merge the two queries together. To do this, we
need to be sure that the two queries have matching fields and the same number of columns.
1. Click on the Queries object and double-click on Create query in Design view.

2. Click on the Employee Table, hold the Ctrl key down, and click on the Hours
Worked Table. Click Add and then click Close.
3. Drag the EmployeeNo field from the Hours Worked Table into the first column
of the design grid. Drag the PPEnded, RegularTimeHours, and OvertimeHours from
the Hours Worked Table into the next columns of the design grid. Drag HPayRate from
the Employee Table to the next column.

4. Click on the Field property in the sixth column of the design grid and click on the
Build ::~ icon in the menu'bar. Type HRegularPay: [HPayRatel*[RegularTimeHoursl
in the upper portion of the Expression Builder window. Click OK.

Expression BtriLder L?I~

HRegularPay: [HPayRatej"'[RegularTimeHours] I OK I
I
Cancel
J Undo I
+ - l'"l.~J = > < <>1 AndOr Not LikeIJJJ Paste I Help 1

•B~ross Pay Hourly QUE ;0., IEm'illoveeNo "<Value>
I±:J Tables PPEnded
HPayRate
I±:J Queries
RegularTimeHours
I±:J Forms o ertimeHours
=
I±:J Reports HRegularPay
(iJ Functions HOvertimePay
Salary
D Constants
'-- Grossf'ay
D Operators
CJ Common ExpresslonB
...Il
FIGURE 6-21