Page 66 - AIS access_chang_ingraham

64 CHAPTER 4 SALES/COLLECTION BUSINESS PROCESS

17. Switch to the Form View by clicking on the View =2j icon. Notice that the cus-
tomer information is spread out in two columns and the city, state, and zip code portions
of the address are on separate lines.

~Sal@sForm
.. Involca No 1;=:;;::;:;; S Address 17312 VerandaWay I
1
Invoice Dale 10/51200S1 CustomeiAddress2
CuS10merlD .~ Ott jSherm.,n Oaks I
LaslNeme i""Sr--=od""ie-----'fSt.,te ~
FlrstNeme lJohn I 21pCode 191423- I
Sales InventoryTo Inventory 10 QUOJltlty ExtraslD Extras (.;
.. EG0543 ~ 1[iCS100 l,Compei
II II

..
Record: (E) • ~~ of 3 < I

FIGURE 4-11

Since this information will be returned automatically by the database once the
CustomerID has been entered, we can consolidate the information and make the form
more user-friendly.

18. Return to the Design View. Note that the Sales Form contains a subform (the Sales
Inventory Table Subform). Right-click on the Sales Form's Form Selector (the black square
in the upper left corner of the form where the two mlers meet) and click on Properties in the
pull-down menu (or, alternatively, click on View> Properties). Click on the Data tab, then
click on the Build button next to the Record Source. This opens the SQL Statement:
Query Builder window. Notice that the Sales Table and the Customer Table appear at the
top of the window linked by CustomerID. Also notice that all of the fields that we added to
the fmID appear in the columns, called the design grid, at the bottom of the window.

Rdd. ..,~tt 0dt0tMt'I..a$C11#\f: ~0IMt- ~~ ~~ 0rQ0rM at1toII'I«'Stl~
T~: $«" TtbIt S.-sTMM 0ItC0tMt TMtt 0IIt0tMr T~ CUMIn«r.... C\rilonW1"__ Ql6t0w:!4( T~ Otstomtf TIWt

<)
FIGURE 4-12 Y'

19. Scroll to the light of the design glid until you reach an open column. Click in the
Field cell of this column and click on the Build· icon (located on the Toolbar). This opens
the Expression Builder window, which facilitates the creation of new fields in a query. Double-
click on the Tables selection in the far left lower window and select the Customer Table.