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CHAPTER 5

ACQUISITION/PAYMENT

BUSINESS PROCESS

INTRODUCTION

The AcquisitionlPayment business process is often refelTed to as the expenditure transac-
tion cycle. The AcquisitionlPayment business process often includes the instigation events
(i.e., purchase requisitions), the mutual commitment events (i.e., purchase orders), the eco-
nomic increment events (i.e., purchase of goods or services), and the economic decrement
event (i.e., the cash disbursement). We might also see an economic increment reversal
event (i.e., the purchase return).
To model the AcquisitionlPayment business process in a database, it will be useful
to create more complex forms, reports, and queries. After completing this chapter, you
should be able to use Microsoft Access to:

• Create an AutoNumber starting at any number you wish.
• Create an append query to add records in a dynaset to an existing table.
• Create queries involving multiple tables, derived column values, and expressions.

• Create queries that can handle null values.
• Create forms and reports using multiple tables and queries.

ACQUISITION/PAYMENT PROCESS OVERVIEW

Basic Concepts and Definitions

We refer to Figure 1-3 and see that the expenditure cycle interfaces with the conversion
cycle, the financing cycle, and the financial reporting system. The financial reporting sys-
tem interfaces with the expenditure cycle and the payroll cycle. Extending this to the frame-
work of business processes, goods and services are acquired by a company as a result of the
AcquisitionlPayment process. The AcquisitionlPayment process delivers those goods and
services either to the Sales/Collection process for sale and subsequent cash collection or to
the Conversion Process for further processing, which in tum delivers them to the
Sales/Collection Process for sale and subsequent cash collection. Once the cash is collected,
it is made available to the Financing process and, in turn, is used to pay for the goods and
services acquired by the Acquisition/Payment process. For this to happen, the
AcquisitionlPayment process must include at least one economic event that transfers goods
and services into the company (i.e., an increment event) and at least one economic event
that transfers out the cash (i.e., a decrement event). The AcquisitionlPayment process for all