Page 93 - AIS access_chang_ingraham

ACQUISITION/PAYMENT PROCESS OVERVIEW 91

4. Close and save the table as Temp PO Table. The following window will appear,
asking you if you want to create a primary key. Click No.

Microsoft OfficI> Accl>SS
There is no primary key defined.
..t Although 0 primory key Isn~ required, n's highly recommended. A loble must hove 0 prlmory key for you to define 0 relotionship be"',een this toble ond other tObles In
the dotobose.
Do you Vll'nt to aee,te ll! primary key ncNI?

FIGURE 5-3

5. Open the Temp PO Table. In the Datasheet View, we will enter a value in the
Number of field that is one (1) less than the starting value we want for the AutoNumber
field. In other words, since we want the Purchase Order Form to begin at 1000, we will
enter 999 in this field.

Temp PO Table: Table
PONo
999
o

FIGURE 5-4

6. Close the table.
7. Click on the Queries object and double-click on Create query in Design view.

8. Scroll down in the Show Table window and double-click Temp PO Table. Close
the Show Table window.

9. Click on the Query Type ~ icon. (Note: If this icon is not in the menu, click
on View> Toolbars > Query Design to pull it up.) Click on the Append Query
An Append Query adds a group of records from one or more tables to the end of one or
more tables. We want Access to add the PONumber automatically each time a new
Purchase Order is created. In the Table Narne field, select the Purchase Order Table.
Click OK.