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QAP 30

Contract Review

a. PURPOSE
The purpose of this procedure is to define and control the company’s activities form
initial enquiry stage throughout estimating and up to award of contract, to ensure that
all requirements have been clearly defined and that the company is capable of meeting
those requirements.

b. SCOPE OF APPLICATION
This Procedure applies to all enquiry opportunities, tender invitations and contract
awards received by the company, whether verbally received or in writing.

c. DEFINITIONS
None

d. CROSS REFERENCE
 Quality manual - Clause d.3

 Quality planning - QAP 20
 Purchasing Control - QAP 60

e. RESPONSIBILITY FOR APPLICATION
The General Manager & Senior quantity surveyor are jointly responsible, at varying
intervals, for the application of this procedure.

f. PROCESS
f.1 Pre-tender / quotation stage

f.1.1 The General Manager, in consultation with the Cheif Estimator will review
the documentation of all tender and enquiry opportunities to ascertain
whether or not the opportunity is favorable and that the company has
the necessary expertise and resources to meet requirements.
f.1.2 Where it is decided not proceed further a letter will be send to the enquirer
respectfully declining the invitation, together with the tender or enquiry
documents if return of such is required.

f.1.3 Where the tender of enquiry opportunity is considered favorable the GM
shall pass all tender or enquiry documents to the chief estimator who
should ensure that requirements are clearly defined, documented and
understood, Any anomalies must be resolved with the customer or his
representative and recorded. Tender or enquiry documentation should be
initialed by the Chief Estimator to signify review.

f.1.4 Where a site visit is felt necessary prior to pricing the Chief Estimator

should arrange for such take place.
f.1.5 Once all necessary information has been accumulated the Chief
Estimator will prepare the tender bid (BOQ) or quotation, “See Estimating”
in clause f.4 below.
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AL HABBAI - QUALITY MANUAL