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f.4.2 The Chief estimator should identify any “bid bond’ required and make
arrangement for this to be available.

f.4.3 When the packages are prepare they shall be send out to the relevant
subcontractors given a date by which completed quotations should be
returned. A record of issue shall be maintained. Note: when proceeding
with a purchase for subcontractor services, only such subcontractors
that are approved should be used – reference should be made to
purchasing control procedure QAP
f.4.4 For each contract and when subcontractors quotations are obtained,
price analysis / comparison will be undertaken by the concerned. Analysis
will be forwarded to the General Manager Who review, negotiates and
agree on price with the subcontractor. The Chief estimator prepares the
subcontract agreement.

f.4.5 A letter of intent will be sent to the subcontractor and when the
subcontractor becomes approved by the consultant / client the company
enters into agreement with the subcontractor.
f.4.6 The chief estimator will, in the process of compiling an overall tender
price quantify the total works including subcontractor’s works. This may
mean checking all quantities shown within the bill of quantities. Where a
bill of quantities does not exist the Estimator shall complete the quantities
and allocate the rate as per given guidelines/ price list.
f.4.7 The General Manager is the ultimate authority to alter the price of the
bid.

g. RECORDS
All contract or order and associated review records will be maintained by the chief
Estimator for the duration of the contract plus a minimum period of five days.
Subcontractor quotation will only be maintained until a relevant subcontractor has been
appointed and thereafter only records of the selected subcontractor will be maintained
by the Chief Estimator for the duration of the contract plus a minimum period of five
years.

h. FILING

The master copy of this procedure shall be filed by the Management Representative
together with other procedures, under the number QAP 30

i. ATTACHMENT
Not Applicable

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AL HABBAI - QUALITY MANUAL