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f.1.6 The completed tender or quotation should be finally reviewed / amended
and approved by the General Manager and be submitted as required.
f.1.7 Depending on the value of the tender or quotation, the submission will be
followed up by the Chief estimator for further consideration. Such follow
up will be as directed by the GM or otherwise at the Chief estimator
discretion.

f.2 Pre-Contract / Order Stage
f.2.1 The company is normally informed of successful tender or acceptable
quotation in writing, However, on some occasions, and for the sake or
expediency, verbal confirmation of a contract or order may be given in
advance of the actual contract or order documents. All contracts or orders
should be referred to the GM for further processing. Regardless of how
a contract or order is received, the Chief Estimator shall be informed
and shall ensure that requirements are known and recorded. These must
then be checked against the tender or quotation documents so as to
identify the changes.

f.2.3 Any difference between the contract or order and tender or quotation
requirements must be identified and resolved with the customer or his
representative prior to acceptance of the contract or order. Once again
the General Manager should ensure that the company has the resources
to meet any new requirements resulting from changes.
f.2.4 Where contract or order review requires and element of quality planning
this shall be carried our in accordance with quality planning procedures.
f.2.5 Original copy of the contract document will be maintained by the Chief
Estimator
f.3 Amendments to a Contract / Order

f.3.1 Any amendments made to a contract prior to commencement of work
shall be reviewed by the Chief Estimator in accordance with the
appropriate stages of the above procedure to ensure that anomalies are
resolved prior to commencement and that amended requirements can
be met information relating to any agreed amendments must be recorded
and disseminated to all relevant functions associated with the contract.

f.3.2 Where amendments are made to the contract after commencement of
works these shall be regarded as variations to the contract or order and
shall be dealt with by the Project Engineers and Chief Estimator however,
it must still be ensured that amended requirements can be met and that
anomalies are resolved prior to the work being undertaken Again,
information relating to any agreed amendments must be recorded any
disseminated to all relevant function associated with the contract, Where
necessary the assistance of the General Manager should be sought.

f.4 Estimating
f.4.1 Once all documents have been passed to the Chief Estimator he/ she

shall prepare packages of information relevant to each subcontractor
that is to be invited to tender for elements of the works. Such packages
will include all relevant information. (e.g. relevant drawings, BOQ pages
Specifications pages etc) so as to ensure that an accurate price can be
obtained.
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AL HABBAI - QUALITY MANUAL