Page 56 - Quality Manual_Web_Neat

f.3 Distribution of Internal Quality Documents

f.3.1 Distribution list will be established by the Management representative to
ensure that pertinent copies of quality system document (Except forms)
are distributed to all functions concerned, such documents will be distributed
in accordance with the list. For distribution (clause f.3.5) below.
f.3.2 Distribution document will be accompanied by a transmittal note and the
recipient of the document shall acknowledge receipt by, signing and
returning the transmittal not to the Management representative. The return
of transmittals must be monitored to ensure all distributed documents are
received. If document are not received or are lost, this should be actioned
by the Management Representative who should record the event and
arrange of re-issue the said documents.

f.3.3 Controlled copies of documents shall be identified by a stamp stating:

CONTROLLED COPY
(Not to be Photocopied)

f.3.4 Uncontrolled copies of quality system procedures are not to be issued,
unauthorized photocopying of such document is prohibited. Uncontrolled
copies of the quality manual may be issued as directed by the Management
representative to external parties where required, such copies will be
marked UNCONTROLED and will be updated.

f.3.5 Forms, shown in procedures as attachments to procedure, shall generally
be distributed with procedures. However, forms that are printed externally,
although they are controlled, will be distributed separately when requested.

f.4 New or amended Internal quality documents
f.4.1 Any suggested changes to internal Quality documents should be referred
to the Management Representative who will investigate the implementation
of the change with other members of management as appropriate. If
implementation is necessary the procedure detailed in clauses f.1 above
will be followed for approval purpose.
f.4.2 For minor changes requiring the revision of one or several pages of the
internal quality documents the revision number of the whole procedure
will be incremented and the issue indicator will remain unchanged. Where
practicable, changes to documents will be highlighted by a under line of
the changes or otherwise detailed on the amendment sheet.

f.4.3 Should the nature of changes to internal quality documents be substantial,
or after a significant number of minor charges, the issue indicator will be
incremented and the revision number shall become zero. Such decision is
at the management representative’s discretion.

f.4.4 Documents of external origin cannot be amended internally, when
amendments are received, or are known to exist, the control list should be

updated in accordance with the procedure detailed in clauses f.2 above
f.4.5 All amended quality system document will be distributed as per the
procedure as pr the procedure detailed in clauses f.3 above, however the
transmittal note will also detail instruction as to disposition of obsolete
document.
57
AL HABBAI - QUALITY MANUAL