Page 22 - Employee Information Guide-V1 2016

Privacy

Department Overview

 Develop policies and monitor compliance
 Manage privacy incidents and respond to patient concerns

 Provide staff training, resource material and assistance with decision-making

 Assess the privacy impact of new technology, processes, contracts, etc.

You should know:

 The importance of safeguarding patient health information (“PHI”) Privacy on
the Intranet
 A summary of Sinai’s expectations regarding the use of PHI
 What to do in the event of a privacy breach or concern
 How to obtain more information about Sinai’s privacy policies and
answers to FAQs

Top 10 Privacy Tips Contact the Privacy
1. Access patient information on a need Office
to know basis only
416-586-4800 ext. 2101
2. Use encrypted mobile devices only Privacy.msh@sinaihea
(e.g., phone, USB key, laptop, tablet) lthsystem.ca

3. Obtain and chart patient consent before
leaving detailed voicemail messages
What You Need To Know
4. Use the shred bins for disposal of
patient information  Sinai protects PHI because it
is our legal and ethical responsibility.
5. Check the address or number when
sending emails and faxes
 As a condition of affiliation or employment with
6. Do not share your network access user Sinai, all individuals must sign a confidentiality
ID and password agreement.

7. Log off when you leave a computer
 Your access to patient information is monitored
8. Be careful of casual conversation and
public places (eg. elevator, cafeteria) through routine auditing.

9. Do not take patient information home  Privacy breaches must be reported.

10. If you don’t know, ask your manager,
the privacy office (ext. 2101), or the Help  There are disciplinary actions for failure to adhere
line (ext. 4357) to Sinai’s policies, up to and including termination.

 Everyone has an important role to play in privacy –
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speak with your manager and review Sinai’s