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the action taken. Details of the incident and the documentation will be kept confidential in
accordance with the Personnel Privacy Act.

VI. Documentation

All files generated, because of administrative investigations, will be forwarded to the
Human Resources Department and the Risk Manager.

M. Tobacco-Free Policy

City employees may not use tobacco products or electronic cigarettes on City property or
in City vehicles and equipment. Use of these products by City employees must be at least 50-
feet away from a City building.

N. Cell Phone Use Policy

When a City employee is operating a City vehicle or a personal vehicle on City business,
cell phones and other portable electronic communication devices should not be operated for
placing or receiving a call, or sending or reading a text message unless the operator is using
“hands-free” technology.

The policy does not apply to two-way radio devices or Nextel push-to-talk phones. It
also does not apply to the use of cell phones by law enforcement or fire personnel during the
performance of their official duties.

Employee who violate the policy will be subject to disciplinary actions.

O. Information Technology and Computing

I. Introduction and Purpose

The City of Winston-Salem is committed to the use of information technology for the
support of government operations and services. The City has made a substantial investment in
its technology infrastructure. This infrastructure includes, but is not limited to, the hardware,
software, data, cabling, configurations, and services to provide valuable information and
communication tools to help in the accomplishment of city business. These policies are
intended to encourage responsible and acceptable use of these resources while continuing to
support the needs of citizens and City employees.

II. Security

The City of Winston-Salem relies heavily on its technology infrastructure. Infrastructure
failure and/or corruption of data could seriously inhibit the city’s ability to perform duties
prescribed by law and to provide services to its citizens. It is essential that information
technology resources be properly protected and maintained in a secured environment.

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City of Winston-Salem Employee Handbook (January 2015 Revision)