Page 298 - Account 10

b. Section Depicting the Status of the fund
Position of Fund
as at ................ (date).
Total release upto ............ (Date) ............ Rs . ............ Bank Balance Rs. ...............
Total Expenditures upto ............ (Date) ............ Rs. ............ Cash Balance Rs. ...............
Uncleared amount of advances Rs. ............... Total Balance Rs. ...............
Actual expenditures after adjusting the advances Rs. .......... Loan payable (-) Rs. ...........
Loan receivable (+) Rs. .......
The second part of the Monthly Statement of Expenditure report is designed to reveal the
status of the fund available with a particular office. This part shows the cash and bank
balance, amount of total budget release and total expenditures till the end of the current
month, advance given but not yet cleared and amount of loans payable or receivable.
Rules of Making Section Depicting the Status of the Fund are:
i. Total budget release/received upto the current month. The amount of total imprest/
revolving fund release upto current month is mentioned. It can be calculated by
using this formula:
Total release upto current month
= Total expenditure to date + bank balance + cash balance + loan provided +
deposit provided – deposit received – loan received

ii. The total expenditure upto current month. It is calculated as:
Total expenditure upto current month
= The total expenditure + total release received upto the end of current month

iii. Bank balance is determined by using the following formula:
Bank balance
= Total release upto the current month – total expenditure – petty cash fund
(cash balance) – loan provided + deposit received + loan received)

iv. Cash balance is determined by using the following formula:
Petty cash fund (cash balance)
= Total release upto the current month – total expenditure – bank balance –
loan provided + deposit received + loan received

v. Uncleared advance: The amount of unclear advance is determined through advance
account.
vi. Net expenditure: It can b e calculated as:
Net expenditure
= Total expenditure till the current month – unclear advance

vii. Total balance can be calculated as:
Total balance
= Total release – total expenditure + payable – receivables

298 Aakar’s Office Practice and Accountancy - 10 Monthly Statement 299