Page 302 - Account 10

Position of Fund
As at the end of Chaitra, 2074

Total Release upto the end of Chaitra 17,50,000 Bank Balance 94,200
Total Expenditure upto the end of Chaitra 16,24,500 Cash Balance 21,300
1,25,500 1,15,500
Unclear Advance (2,00,000) Loan Payable(-) Nil
Actual Expenditure 14,24,500 Loan Receivable (+) 10.000
1,25,500 1,25,500
Submitted by: Position Date: .................................
Approved by: Position Date: .................................

C. Statement of Advance Clearance (AGF No.14)
Statement of Advance Clearance provides information about the advances. It
includes name of the parties availing the advance, date of advances given, whether such
an advance has been overdue or not, etc.
The amount of outstanding advance or revealed by the statement of expenditure should
match with the total amount of outstanding advances depicted by this statement. The basic
purpose of this statement is to get information about the amount of outstanding advance
related with various parties in the reporting month. The specimen of the statement of
expenditure has been given below:
AGF No. 14

Official Contractor Letter of Institutional Total
Name of the person availing advance
credit
employee
personal
Date of Advance Designation Budget Head No. Date expired Due Upto last F/Y Date expired Due Upto last F/Y Date expired Due Upto last F/Y Date expired Due Upto last F/Y
S.N. Current F/Y Current F/Y Current F/Y Current F/Y

D. Bank Reconciliation Statement (AGF NO. 15)
New Accounting System gives emphasis on banking dealings. All the transactions of
a government office are operated through bank except the petty cash expenditures which
are made from the Petty Cash Fund. Most of the receipts are made through bank transfer
i.e. through Nepal Rastra Bank and any receipts made in cash are immediately deposited
into the bank. The payments are made through cheque. The transactions related with bank

302 Aakar’s Office Practice and Accountancy - 10 Monthly Statement 303