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Receipt No. : ........... Cheque No. : ...........
Received amount : ........... Cheque amount : ...........
Submitted by : ........... Approved by : ...........
Position : ........... Position : ...........
Date : ........... Date : ...........

Government of Nepal
..........Office /Department/Ministry
AGF No. 5
Bank Cash Book

Cash Bank Budget
Balance Balance Expenditure Advance Miscellaneous
Code (Rs.) (Rs.)
Date Particulars (Rs.) (Rs.) (Rs.) Remarks
No.
Dr. Cr. Dr. Cr. Ch bal BH No. Amount Given Cleared A/C Dr. Cr.
Rs. Rs. Rs. No. Rs. Rs.
072-09-15 Travelling
expenses
advance of 00066 22612 12,000 12,000
Uma Pokhrel
cleared as per (12,000)
bill submitted.
c. If expenditure is more than advance given. (E>A)

For Example:
Poush-15; 2072 : Section Officer Uma Pokhrel submitted bill of expenditure of Rs
15000 against the advance of Rs. 12000 after returning from her official tour to Illam.
Issuing cheque for excess amount her advance is cleared.

Government of Nepal AGF NO. 10
..........Office /Department/Ministry
J.V. No. 1 Date: 2072/08/28
Code Particulars L.F. B.H. Debit Credit
No. No. (Rs.) (Rs.)
Dr BE Travelling expenses 22612 15,000
Cr Section officer Uma Pokhrel travelling 12,000
expenses Advance Cleared
3,000
Cr NR Bank
(Being travel expenses advance of Uma
Pokhrel cleared as per bill issung a cheque
for extra amount.)

Total 15,000 15,000

Office Practice and Accounting 10 247