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Electronic Record: File Plan:
Any information that is recorded in machine A plan or scheme developed by an office,
readable form. Electronic records include department or organisation to organise and
numeric, graphic audio, video, and textual arrange different types of files. See File
information that is recorded or transmitted Classification Scheme.
in analog or digital form such as electronic
spreadsheets, word processing files, Function:
databases, electronic mail, instant The top or macro level of business activity
messages, scanned images, digital in an organisation.
photographs, and multimedia files. These
files could be created or received on or Functional Analysis:
through cell phones, smart phones, voice The analysis of business activity into the
mail, computers, social networks, etc. hierarchical structure of functions, activities
and transactions.
Essential record:
Records fundamental to the functioning of G
an organization. Emergency and operating
Add a little bit of body text
records immediately necessary to begin General disposal schedule (General
recovery of operations after a disaster, and Schedule):
rights and interests records necessary to A retention and disposal schedule that
protect the assets, obligations, and applies to the management of all records
resources of the organization, as well as its throughout the state, rather than a specific
employees and customers, or citizens. operational record created by different
These records typically document agencies with the state.
delegation of authority and line of
succession, and include legal documents
and contracts, financial records, and other
rights and interests records.
