Page 105 - AIS access_chang_ingraham

ACQUISITION/PAYMENT PROCESS OVERVIEW 103

~ Purchase Order Report: Report
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FIGURE 5-21

24. Examine the layout for your report and make the necessary adjustments to make
the report more user-friendly and add the Extension field. Right-click on the Extension
field and click on Properties. Change the Format property to Currency. Close the
Properties window. Click on the label that was created with the Extension field. Change
the label to "Extension." Click on Ctrl-X, click in the PONo Header section, and then
click on Ctrl-V. Drag the Extension label to just above the Extension field.
25. We also need to add Tragg's name, address, and phone number (provided to you
on page 56), identifying the sender of the Purchase Order to the supplier. We do this by
clicking on the Label icon and typing in the necessary information. Note that you can
only use one font size in one Label Box. We typically see the company name larger than
the address information. Therefore, to use varying font siz~s so that you can make the com-
pany name larger than the address information, you will need to make two Label Boxes.
When entering the address information, hold down the shift key and hit enter to add a line
for the city, state, and zip information, etc.
26. Finally, we need to sum the Extension field to arrive at a total for the Purchase
Order Report. Similar to what we did for the Sales Invoice Report, this requires the
addition of a PONo Footer. Click on View> Sorting and Grouping. Change the Group
Footer property value to Yes and the Keep Together property value to Whole Group. Close
the window.