Page 111 - AIS access_chang_ingraham

ACQUISITION/PAYMENT PROCESS OVERVIEW 109

16. Right-click on InventoryDescription and select Properties. Under the Data tab,
change the Enable and Locked properties to keep users from changing the description
field. Under the Other tab, change the Tab Stop field to No. Under the Format tab, change
the Border Style to Transparent. Close the Properties window.
17. Close and save the form.
18. Receive the Purchase Orders created in the previous exercise, as follows:
• PO No. 1000 was received on 9/2312006 (all items were received)
Vendor: SeaFoam (SEA100)
Supplier Inv No. 87462
Inventory Ordered:
40 Egotists blanks (EGOOOO)
25 King Creator blanks (KCOOOO)
• PO No. 1001 was received on 10/6/2006 (all items were received)
Vendor: Clarke Foam (CLA132)
Supplier Inv No 9475
Inventory Ordered:
20 Imposer blanks (IMOOOO)
20 Nice Devil blanks (NDOOOO)
• PO No. 1002 was received on 10/28/2006 (all items were received)
Vendor: Clarke Foam (CLA132)
Supplier Inv No 9589
Inventory Ordered:
15 Imposer blanks (IMOOOO)
10 King Creator blanks (KCOOOO)

Multistep Queries

We created some simple queries in the Sales/Collection Business Process. However, we can
create more complex queries to obtain more detailed information from the database. For
example, Dan Tragg keeps close watch on his accounts payable and wishes to obtain the
outstanding payable amount at the end of each month. This query requires multiple steps.
1. Click on the Queries object. Click on Create query in Design view. Click on the
Inventory Table, hold down the Ctrl key, and click on the Receiving Inventory Table
and the Receiving Report Table in the Show Table window, click Add and click Close.
2. Drag RecRptDate into the first column of the design grid. Click on the Totals
I: icon. Change the Total property for RecRptDate to Where and change the Criteria
property to < = [BSDate]. We are using a~wild card because this is a query that Dan Tragg
uses every month. The criteria must be "< = " so that it includes all purchases up to and
including the date that is provided when prompted.
3. Place your cursor in the Field property of the second column in the design grid
and click on the Build icon. Double-click on Tables in the lower left portion of the
Expression Builder window and click on the Receiving Inventory Table. Type
InventoryPurchased: in the upper portion of the window and double-click on
QuantityReceived in the middle window in the lower portion of the Expression Builder.
Type "*". Click on Inventory Table and double-click on InventoryCost. Remove the
«Expr» portion of the expression. Click OK to close the Expression Builder window.