Page 59 - Computing Book 4

Collecting Information – MS Access Class 4

Saving a Record:

Access is designed to save records automatically. After you enter a record, you can either select a
different record or close the object, and Access will save the record.

1. Select the Home tab, and locate the Records group.
2. Click the Save command. The record will be saved.

Create Forms and Reports Through the Wizard:

Forms in Access are like display cases in stores that make it easier to view or get the items that you
want. MS Access is not just a database software it also gives us the liberty to use it as a software
solution for business organizations and to fulfil this purpose using forms are one essential part
where user can access or enter the relevant records in a database. Since forms are objects through
which you or other users can add, edit, or display the data stored in your Access desktop database,
the design of your form is an important aspect.

Creating Forms:

There are a few methods you can use to create forms in Access. One of the common and convenient
ways to create a form is with a wizard.

• Open your Database and go to the Create tab. In
the Forms group, in the upper right-hand corner,
you will see the Form Wizard button.
• Click on that button to launch the Form Wizard
• On this first screen in the wizard, you can select
fields that you want to display on your form, and
you can choose from fields from more than one
table or a query.
• Let us assume we want to simply have a quick
form that we are going to use for data entry for
our employee information.
• From the Tables/Queries drop-down list, select
tblEmployees table. Click on the double arrow to
move all the fields at once and click next.
• After clicking next the Form Wizard will ask for the
layout that we would like for our Form. We have
the columnar, tabular, datasheet and justified
layouts. We will choose the columnar layout here
and then click Next.

The City School /Academics/Computing Curriculum/Class 4/2020-2021 Page 58 of 73