Page 61 - Computing Book 4

Collecting Information – MS Access Class 4

Reports:

Reports offer a way to view, format, and summarize the information in
your Microsoft Access database. For example, you can create a simple
report of phone numbers for all your contacts.

• Open your Database and go to the Create tab. In
the report group, in the upper right-hand corner,
you will see the Report Wizard button.
• Click on that button to launch the Form Wizard
• On this first screen in the wizard, you can select
fields that you want to list on your report, and you
can choose from fields from more than one table or
a query.
• You can also create reports by using the queries
generated by you in printable format.
• Let us assume we want to a report of our records
which are available in two different tables. This
report will consist of employee ID, First name,
Last Name, city, phone and StartSalary. First five
fields are from tbleEmployee and one field of
StartSalary from tblHRData.
• After adding five fields from tbleEmployee
change the table to tblHRData and add
StartSalary field.
• In the next step select the by tblHRData option
and click next.

• In the next window there will be an option for a grouping a
record under any field, which is used for complex reports,
simply click next to the sorting window.
• In this window you can sort the fields as per the preference
needed for the report and click next, options for sorting
these fields are limited to four.
• In the next window select the layout and orientation of your
report as per your preference.
• There would be a checkbox below these settings indicating
“Adjust the field width so all fields fit on a page”. Keep this
option checked as it will automatically adjust all the
placement smartly and properly.

The City School /Academics/Computing Curriculum/Class 4/2020-2021 Page 60 of 73