Page 261 - Office Practice and Accounting 10

Government of Nepal
..........Office /Department/Ministry
As on

Code B.H. Debit Credit
No. Particulars L.F. No. (Rs.) (Rs.)
1. Cash Account – –
2. Bank Account 150000 92000
3. Budget Expenditure 105000 –
4. Miscellaneous Account – 163000

Total 255000 255000

Closing of Bank Cash Book

Monthly closing
All operating level offices of Government of Nepal receive budget from central level
offices. Operating level offices are responsible for proper utilization of budget provided
to them. At the end of each month operating level offices submit a statement of bank
cash book to the central level offices. This statement is used to provide information
relating to the revenues, expenditures and balance of cash and bank at the end of each
month. From the monthly closing of cash book trial balance can be prepared. It helps
to check the arithmetical accuracy of books of accounts. If there is any amount of
advance given but not cleared, then the trial balance will not be equal and balancing
figure is considered as un-cleared advance.

Yearly or annual closing
Bank cash book should be closed at the end of each fiscal year. The procedure of
annual closing is the same as in monthly closing. In the yearly closing, first close the
petty cash fund, imprest fund and budget release. All the columns of bank cash book
are added to find the total of each account.

While closing Petty Cash Fund
On 31 Ashadh 2071, District Education Office, Bhaktapur closed its petty cash fund of
Rs 1000 by depositing into bank.

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